Articles on: Shopify

Status Field

Manage product visibility states in your store by mapping the Status field in Stock Sync. This field allows you to set products as Active, Draft, Archived, or Unlisted dynamically from your feed file data or via fixed values.

Available on: ✔️ Add | ✔️ Update | ✔️ Export

Watch the Status Field Walkthrough

Learn how to configure product status mappings and value indicators in Stock Sync.

How to Set Up Status Field

Go to Stock Sync → Setup New Feed / Edit Feed → Step 2: Matching Column

Map Field: Click Add more field and select Status from the target field dropdown.
Select Source: Choose the feed file column containing your status data, or select Fixed Value if applying a static status to all items.
Configure Field Settings: Click the gear icon on the Status row to set your status indicators.
Save Changes: Click Save and proceed to run your feed.

Ensure products are published before setting them to active or draft.

If you want to use auto-publish, unmap the Status field, as mapping it overrides the auto-publish setting in Step 4 (Advanced Settings).

Status Field Smart Settings / Detailed Breakdown

1. Active Indicator

Sets products to the Active status in your online store, making them live and available to customers.

Typical feed indicators include true, TRUE, 1, active, or custom strings.

Note that indicators are case-sensitive—use the exact string format from your feed file.

2. Draft Indicator

Sets products to the Draft status, hiding them from your online storefront while keeping them in your admin catalog.

Typical feed indicators include false, FALSE, 0, draft, or custom strings.

Note that indicators are case-sensitive—use the exact string format from your feed file.

3. Archived Indicator

Sets products to the Archived status to remove them from active sales channels while retaining historic store data.

Typical feed indicators include 0, false, FALSE, archived, or custom strings.

Note that indicators are case-sensitive—use the exact string format from your feed file.

4. Unlisted Indicator

Sets products to the Unlisted status when supported by your storefront platform.

Typical feed indicators include 0, false, FALSE, unlisted, or custom strings.

Note that indicators are case-sensitive—use the exact string format from your feed file.

5. Fixed Value Option

If your feed file lacks a status column, choose Fixed Value under the source dropdown to set a static status across all products in the feed.

Selected Value	Store Effect
`Active`	Sets products to live and visible on your storefront.
`Draft`	Sets products to hidden draft state.
`Archived`	Archives products from active store management.

Key Rules & Technical Details

Case-Sensitivity: All status indicators entered in the settings are case-sensitive and must match the text in your feed file exactly (e.g., Active vs active).
Priority Override: Mapping the Status field directly in Step 2 overrides any global auto-publish or status rules configured in Step 4 (Advanced Settings).

Troubleshooting Steps

Issue: Product status is not updating in the store → Solution: Check that the indicator string in your settings matches the feed file cell value exactly, including letter case.
Issue: Auto-publish setting in Step 4 is being ignored → Solution: Unmap the Status field in Step 2 to allow the global Step 4 auto-publish settings to take effect.

Good Articles to Continue

Matching Column Reference Guide → View all available standard product fields in Stock Sync.
How to Manage Product Publishing with the Published Field → Learn how to control sales channel publication settings separately from product status.

Updated on: 08/10/2026

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