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How to Automate Not in Feed Product Actions with Shopify Flow?

Learn how to use Shopify Flow conditions and syncX: Stock Sync integration to automatically tag, archive, or delete products missing from external product feeds.


Not applicable to legacy users



How to Set Up Stock Sync Workflows


Go to Shopify Admin → Apps → Flow → Click Browse template.



  1. Create Workflow: Click Create workflow to browse templates and search for Stock Sync.
  2. Choose Option: Select the template you need to install.
  3. Turn On Workflow: Review the triggers and configurations, then toggle the status to Active.


Configure your workflow conditions carefully to prevent unintended actions on valid store items.



Enabling or Disabling Shopify Flow Integration in Stock Sync


You can easily pause or resume all Shopify Flow workflows directly within the Stock Sync app settings.


Go to Stock Sync → Navigation Bar → Profile → Shopify Flow section.



  1. Enable Workflows: Toggle the switch ON to allow Shopify workflows using syncX: Stock Sync to run automatically.



  1. Disable Workflows: Toggle the switch OFF to temporarily pause all Shopify workflows connected to syncX: Stock Sync without deleting your flow configurations.


Disabling this option prevents any Stock Sync profile completion from triggering actions in Shopify Flow.



Detailed Flow Actions


1. Tag Not In Feed Products

Automatically add a designated tag to products that no longer appear in your inventory feed after a Stock Sync profile completes a run.


Tag Not In Feed Products Flow


  • Trigger: Profile run completed (Beta)
  • Action: Tag Not In Feed products (Beta)
  • Tag Applied: not-in-feed


A product is tagged only when ALL of its variants are missing from the feed. Products with only partial missing variants are skipped.


2. Archive Not In Feed Products

Automatically update the product status to Archive when products are no longer detected in your inventory feed after a Stock Sync profile run.


Update Not In Feed Products Status Flow


  • Trigger: Profile run completed (Beta)
  • Action: Update Not In Feed products (Beta)


Use this flow to automatically set missing items to Archive state, preventing customers from ordering out-of-feed stock.


3. Delete Not In Feed Products

Automatically remove products from your Shopify catalog when they are missing from your supplier or feed file after a Stock Sync run.


Delete Not In Feed Products Flow


  • Trigger: Profile run completed (Beta)
  • Action: Delete Not In Feed products (Beta)


Deleting products is irreversible. Ensure you have backed up product data before enabling this flow action.



Advanced Condition Setup: Filter by Profile ID


If you run multiple Stock Sync feeds, you can add a condition step to ensure actions only execute for specific feed profiles.


Go to Shopify Admin → Apps → Flow → Select your draft flow → Click Edit.


  1. Add Condition: Click the + icon after the Profile run completed (Beta) trigger or before the Action node and select Condition.


Add Condition Node in Shopify Flow


  1. Select Criteria: Choose Profile ID (profileId) from the Stock Sync profile properties.
  2. Set Operator & Value: Set the condition rule operator to Equal to and enter your specific Feed Profile ID (e.g., 34892).
  3. Connect Action: Connect the Then / True branch to your Stock Sync action (such as Tag Not In Feed products).
  4. Save Changes: Click Apply changes and activate the workflow.


Condition Criteria

Operator

Example Value

Result

profileId

Equal to

34892

Runs the flow action ONLY when feed profile 34892 completes.

profileId

Not equal to

34892

Excludes feed profile 34892 and runs for all other profiles.


You can find your Feed Profile ID in the URL when editing a profile inside the Stock Sync app.



Adding a profileId condition prevents feed updates from one supplier from accidentally triggering tag or deletion actions on products from another supplier.



Key Rules & Technical Details


  • Beta Feature Status: Both the Stock Sync trigger (Profile run completed) and actions (Tag Not In Feed products, Update Not In Feed products, Delete Not In Feed products) are currently in Beta.
  • Execution Condition: Workflows fire immediately after a specific Stock Sync profile ID completes its processing execution.
  • App Control Setting: You can enable or disable workflow processing entirely from Profile → Shopify Flow inside Stock Sync settings.
  • Variant Handling Rules: Actions target products at the parent product level only when all variants belonging to that product are absent from the imported feed file.



Troubleshooting Steps


  • Issue: Partial variants missing but product is not tagged/deleted → Solution: Stock Sync actions only execute when 100% of a product's variants are missing from the feed file.
  • Issue: Workflow runs on every feed instead of a specific one → Solution: Verify that you added the profileId Equal to [Profile ID] condition directly between the trigger and action.
  • Issue: Workflows are active in Shopify Flow but not triggering → Solution: Check Profile → Shopify Flow in Stock Sync to ensure the toggle is set to Enabled.



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Updated on: 20/10/2026

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